PolicyKeeper.ai

Stop being your plant's policy hotline.

Workers ask about PPE clock time, soiled uniforms, and walk time every shift. PolicyKeeper reads your handbook and answers your team over text — from your actual policy, in two seconds, before the question becomes a complaint.

Try It Free 50 free credits/month. No credit card required.

Your handbook has the answer. Your team can't find it in five seconds.

After every shift, every paycheck, every uniform change, your plant manager hears the same questions:

The answers are in your employee handbook. But your worker doesn't have it on him. Different supervisors give different answers. And eight pieces of PPE times every shift times every employee is a constant background hum of policy questions landing on your plant manager — or on you.

Why it matters more than you think.

Every "quick question" your team asks the supervisor isn't really quick. Three things it's costing the business:

Your time

Eight pieces of PPE times every shift times every worker. The policy questions don't stop. Every one of them eventually gets sent up the chain to the plant manager or to you — instead of you running the operation.

Your liability

Donning-and-doffing settlements have cost manufacturers millions. Most plants haven't fixed the policy even after they've paid. PolicyKeeper at a few hundred a month is a rounding error against a single back-pay class action.

Your continuity

Different shift supervisors give different answers to the same question. PolicyKeeper gives the same answer to all of them — from your policy, every time. No drift between first-shift and third-shift on what your handbook actually says.

What your team sees when they ask.

Two real questions, answered from your handbook in seconds.

Worker on the floor · 7:02 AM
He texts PolicyKeeper:
"Do I get paid for the time it takes to put on my PPE?"
PolicyKeeper answers:
Yes. Time spent donning required PPE before your shift is compensable. Punch in before putting on your gear, not after. The walk from the locker room to your station also counts toward your paid time. Source: Employee Handbook §3.4 (Pre-Shift Compensable Time)
Worker at lunch · 12:18 PM
He texts PolicyKeeper:
"Do I get paid to change my soiled uniform at lunch?"
PolicyKeeper answers:
Yes. When the policy requires a uniform change (soiled, contaminated, or per food-safety protocol), the time to change is on the clock, even during lunch. Clock back in for the change, then back out before resuming the meal break. Source: Employee Handbook §3.6 (Uniform Change Procedure)

Upload once. Answer questions forever.

Three steps. Takes less than five minutes.

1

Upload your handbook

Employee handbook, PPE policy, attendance procedure — PDF or Word. Each upload uses 2 credits.

2

Your team asks questions

Plain English, the way they'd ask a supervisor: "Do I get paid for PPE time?" Each query uses 1 credit.

3

PolicyKeeper answers

Instant answers from your actual policy, with a citation to the section it came from. No "ask the plant manager." No "different supervisors gave me different answers."

Built for the floor, not the front office.

Works on a phone

Your worker isn't at a desk. PolicyKeeper works in any browser, any phone, any shift. If your team can text, they can use it.

Citations on every answer

Every answer points back to the exact handbook section. Useful when a worker pushes back, and useful in writing if a complaint or audit ever lands on counsel's desk.

Available across all three shifts

The PPE question lands at 7 AM. The uniform-change question lands at lunch. The attendance-point question lands at 11 PM. PolicyKeeper answers all of them, from the same handbook.

Same answer every time

First-shift supervisor. Third-shift supervisor. Plant manager. Three different answers to the same question is how class-action lawsuits start. PolicyKeeper gives all three the same answer from the same source.

Update once, propagated everywhere

Settle a back-pay claim? Update the handbook. Re-upload. The new policy takes over instantly. No re-distributing PDFs that nobody opens.

Database-level data isolation

Your handbook is stored in a database that's yours alone. Not shared with other manufacturers. Not used to train AI models. Just yours.

Questions? We've got answers.

We already have an employee handbook. Why do we need this?

You have the handbook. Your team doesn't — not at the time clock, not in the locker room, not at lunch. PolicyKeeper makes the handbook answer the question instead of the supervisor.

Will my workers actually use it?

If they can text, they can use PolicyKeeper. Plain-English questions, no menus, no app to install. We built the interface for someone on the floor with a phone in a pocket.

Is this an OSHA / ISO / FDA compliance tool?

No — it's a "your company's policy" tool. PolicyKeeper answers from your uploaded handbook, not from regulatory websites. Where your standards exceed regulation, your stricter language is what your workers see.

How accurate are the answers?

PolicyKeeper only answers from documents you've uploaded, and every answer cites the source section. It doesn't make things up and it doesn't pull from the internet. If the handbook doesn't cover it, PolicyKeeper says so.

What about Spanish-speaking workers?

Workers can ask in Spanish and PolicyKeeper answers in Spanish — from the same English handbook. The citation still points to the original section.

Is my data secure?

Yes. Each company's data is isolated at the database level — not just in the UI. Your handbook is never shared with other companies and never used to train AI models.

We already have SharePoint / Google Drive.

You can store your handbook there. Your team can't ask it questions. PolicyKeeper adds the Q&A layer your file storage doesn't have.

Richard Asp, Founder of PolicyKeeper

Built by someone who's spent a career making information findable.

I'm Richard Asp. I started and sold a web hosting company, spent nearly a decade at cPanel, and have spent most of my career building tools that help businesses run.

Manufacturing CEOs and plant managers I talk to all say the same thing: the handbook is fine, the policies are written, but their worker is on the line and the answer they need is buried in a 60-page PDF nobody opens. That's the gap PolicyKeeper closes.

Upload your handbook. Your team asks. They get an answer with a citation. That's it.

Richard Asp Founder, PolicyKeeper · Sarasota, Florida

What customers say.

Real owners using PolicyKeeper today.

Complete data isolation.

Each company's documents are stored in a separate database. Your handbook is never shared and never used for AI training.

Free to start.

50 free credits every month. Upload, ask a few questions, see if it works for your shop before you spend a dime.

No credit card. No sales call.

Sign up with your email. Start uploading. If it's not for you, walk away. No strings attached.

Stop being the policy hotline.